Yes, the proposals include FAQs. Regrettably, many members simply won't read them. My experience last year in London with Popular Ratification was that most of my replies consisted of reading back the commentary included with the proposal. Nevertheless, since lots of people won't read, there is some value in having such a discussion to answer their questions, at least in an abbreviated form, i.e. "The member's question is addressed under Item 7, which I can read if the members want me to do so" or something like that.
While the primary purpose of a COTW is to loosen debate restrictions and to consider proposals in the less-formal style of a committee, there is an additional element that I notice troubles some people. Because a Committee of the Whole is not the assembly itself even though it consists of the same people, in general, minutes are not kept, nor is the COTW recorded in the same way as the meeting itself.
While these arrangements are the defaults for a Committee of the Whole, they can be modified. The motion "To Go Into Committee of the Whole" is a form of the motion to Refer to Committee, and such motions can always contain instructions. Therefore, it would be in order to:
Move to refer the pending question to a Committee of the Whole, with instructions to the Committee as follows:
- The Committee shall keep minutes of its deliberations and include those minutes in its report.
- The Committee shall record its deliberations in the same manner as the Business Meeting, and be bound by the same rules thereof.
- The Committee shall consider the technical aspects of the proposal referred to it, and may include amendments and recommendations regarding the proposal in its report.
This would require the COTW to record its discussions and include minutes as part of its report, as if it were the meeting itself, even though it's technically a committee established by the Business Meeting for procedural purposes.
The Business Meeting Videographer is aware of the prospect of having to record a Committee of the Whole as a separate recording and is technically prepared for doing so. Whether we actually need to do so depends upon how the members who turn up vote to handle the more complex proposals.